Revit 2020 Collaboration Tools: Worksets/Worksharing changes

Cherisse Biddulph

ASCENT has recently made some required changes to the Revit 2020 Collaboration Tools learning guide with regards to how the practices for the Project Team Collaboration section are done. These changes were required in order to align with Autodesk’s new single-user subscription/ID-based subscription method. In previous releases of this learning guide, the Workset exercises were written so that each user would launch two sessions of Revit and then change the user name in each to User1 and User2, as required. This allowed the student to simulate the worksharing environment and work through the practices without needing a shared network location. With the new Autodesk single-user subscription/ID-based subscription method, users are required to sign-in to activate and use their software and it doesn't allow the user to sign out. Because of this, launching two sessions of Revit and changing the username is no longer possible, so we had to get creative.

Knowing how difficult it is to teach worksets, I wanted to keep this as simple as possible. I've done the following:

  • For training environments that still have access to Network or Standalone licensing:
    • I kept the User1 and User2 reference in the written practice steps. Users can still open two sessions of Revit, change the username, and like previous releases they can work on the practices on their own.
  • For training environments that now use the Single-User Subscription/ ID-based Subscription method:
    • Pairs of users (User1 and User2) can work together in a true collaborative environment. One student performs all of User 1 steps and the other User 2 steps. For this to work a shared network folder for the two users to share the central file.
    • If working in pairs or there is no access to a shared network folder I have created videos of each task for the Architectural vertical practice covering the worksharing process. This video can be played in the training room/classroom or viewed by the student. These videos can be found in the 'Videos' folder within the extracted practice files folder.



Taking the simplification even further, at the beginning of each practices I have written special instructions and within the margin next to each task, I've added which video to refer to and where they are located. 

Revit collaboration video_margin2

Based on feedback received from trainers, I've even gone one step further. I simplified many of the practices by removing some of the Tasks that were redundant and were already being performed in the other practices.

My goal with this book was to simplify the workset/worksharing section and to give instructors all the tools and support needed to be successful. If you have any questions or comments related to the workset/worksharing section, please post a comment below or send an email to



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